Timestation Setup

How to set up Bizimply's Timestation App for iPad

Timestation and iPad Setup

Step 1

- First you will need an AppleID to setup your iPad and be able to download apps from the App Store. See how to set up an AppleID here.

When you have your iPad at hand, turn it on and follow the instructions as prompted. After the initial setup of the iPad we would encourage you to connect to the WiFi if not already done so.

 

Step 2

Go to the App Store and search for Timestation in the top right hand corner. 

You will be looking for the 'Timestation by Bizimply' application. (This is seen as a red icon with a white "Z").

Choose ‘Get’ and the install should start. You may need to confirm your AppleID password. 

While this is downloading we would normally suggest a few changes to the settings of the iPad. Go to the Settings app on the Home-screen.

  • In iTunes & App Store - ensure that auto updates is turned on (it should be on by default).
  • In Display & Brightness (Or General) - Set 'Auto-lock' to Never. This ensures the iPad screen will always remain on, even when there has been no/ little activity on it.
  • In General > Accessibility > Guided Access - Turn on guided access
    You may also want to set a passcode for this and take note of it for when you need to get back into the iPad's Home-screen and other applications.

    Guided access allows you to lock the screen on a specific application. Employees without the passcode will not be able to go to the Home-screen and access other apps on the iPad when this is turned on.
  • In iOS 12.1.1 onwards, turn on General > Accessibility > Guided Access > Mirror Display Auto-Lock if using Guided Access mode



Step 3

  • Once the Timestation app is downloaded, open it and sign in with your Bizimply login details. This connects the Timestation app to your account. You may need to select a location from a list if you have access to more than one.
  • You will be prompted to set a manager login PIN.
    This is to access the backend or manager's section of the Timestation app. We recommend keeping this the same as your iPad passcode or guided access passcode.
  • You will get a brief introduction to the main screen of the Timestation and when you pass this walkthrough you will see the time shown on the screen as a digital clock. (Double check that this is the correct time)
  • To ensure the app has access to the camera hit the ‘in’ button and you will be prompted for permission for the app to access the camera, confirm this permission.
  • Once this has been done you can set guided access if you wish to lock the screen to the app.
    Make sure the time, ‘in’ and ‘out’ buttons are on the screen and triple tap the home button. You should either see a frame with the option to start guided access or just see a notification that it has been activated (If you need to get out of guided access you can triple tap the home button and enter in the passcode.

Now your staff can clock in and out for their shifts at the location.

 

It's important that you place the Timestation in an appropriate place for staff to easily access it.

Our recommendations are as follows:

  • Set the iPad up at head height.
  • Make sure the iPad is landscape (very important) with camera on the left-hand side.
  • Close to a power source so it can be charging at all times.
  • In good lighting and a good place for staff to clock in. 
  • Possibly a staff room/ entrance/ where previous system was

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How to Set Timestation App to Guided Access on iPad 

If you would like to lock your iPad to the Timestation app when it is mounted on the wall for employees to clock in and out, there is a quick and easy way to do so!

Follow these steps:

  1. Get your iPad.
  2. Go to Settings > General > Accessibility.
  3. Underneath the 'Learning' header press 'Guided Access' to switch it on.
  4. If available, switch on Settings > General > Accessibility > Guided Access > Mirror Display Auto-Lock
  5. Set your Guided Access Passcode. It requires 4 digits. (Keep this pin safe so that you or other managers are able to get back into the iPad if/ when needed.)
  6. Open your Timestation App on your iPad and click the home button on the iPad three times. Select ‘Start’ in the top right. You will then be notified that Guided Access has started.
  7. To exit Guided Access click the home button three times. You'll need to enter the 4 digit Passcode and select ‘End Guided Access’. This will allow you to go back to the Home screen of the iPad when you click on the Home button.

When Guided access is enabled on your iPad, the Timestation will be locked on the screen containing the clock and the ‘In’ and ‘Out’ options. 

Securing Your Timestation 

How do I ensure the safety of employee data on my timestation? It is important that the data stored in the Timestation is secure and not accessible to unauthorised users. In order to protect the personal data of your employees, here are some tips to keep your Timestation secure.

Installation 

While it is important to choose a location for your Timestation that is accessible to staff, it is more important to choose a location that is not accessible to customers or non-staff members. A secure staff room or office are good options. 

Guided Access Mode

Guided Access Mode allows you to keep the iPad locked to the Timestation screen when in use and prevents switching between apps without a PIN. This is an important security measure as it prevents employees from accessing data in other areas of the iPad. You can learn more about setting up Guided Access Mode in our help article on the topic

In Guided Access Mode, it is also possible to block off clickable areas of the app from use. It can be a good idea to apply this protection to the manager login areas in case an unauthorized person gains access to the Manager PIN. 

 

PIN Management

Ensure that different PINs are chosen for the iPad, Guided Access Mode and Manager PIN. This way if an unauthorized person gains access to one PIN, they will be limited in what they can access. 

 

Shoulder Surfing

Shoulder Surfing is a technique used to obtain information such as PINs and passwords by looking over a user's shoulder as they enter the information. All managers with access to the Timestation should be trained to protect against shoulder surfing when entering PINs in the iPad. 

 

Encryption of Data

In order to ensure your data is encrypted when the app is not in use, a PIN must be applied for access to the iPad. When the iPad is not in use it should not be accessible without entering this PIN. This PIN should be different to the ones chosen for Timestation Manager access and for Guided Access Mode. 

To improve usability, you can register and use fingerprint profiles instead of a PIN to access the iPad. 

 

Mobile Device Management

Many companies control devices (iPads, phones etc) used within the company by employing a Mobile Device Management System. There are many advantages of using an MDM including:

  • Ability to enforce PIN/fingerprint access to the iPad which ensures encryption of data when the device is not in use
  • Ability to enforce Guided Access Mode for the Timestation
  • Ability to remotely lock the iPad
  • Ability to wipe the device in case of loss or theft