Find out why new employees may not be appearing on Timecards, information on editing Timecard/Attendance Records, Daylight Saving Time, and how to access the Public Holiday Report
In this article you can find the answers to the following questions:
- Why are my new employees not appearing on Timecards?
- Why can I only edit recent Timecards/Attendance Records?
- How do I manage Daylight Saving Time in Employee Timecards?
- How can I access the Public Holiday Report?
Why are my new employees not appearing on timecards?
If you add a new employee who is starting midweek in your company, you may find that the employee is not appearing on Timecards or in Timecard reports. This comes down to 2 dates, the start date of the employee and the start date of your timecard week.
Let's say that your normal work week is Monday-Sunday (27 May - 2 June) and a new employee starts on Wednesday (29 May).
Typically you would run your timecard report for the whole week but the new employee was not active in the first 2 days of the week; therefore, the employee doesn't have a full weeks timecard available to be pulled for export.
If this happens in your account all you need to do is have the employees start date match up with the start of your timecard week and the employee will then appear as there is now a full weeks timecard worth of information available for exporting.
Why can I only edit recent Timecards/Attendance Records?
If you are designated with a Role (eg. Manager) that grants you permission to view and edit Attendance Records/Timecards, you may notice that you can only edit the records for a number of days after the day in question. If this is the case, your admin has put a time limit on your permissions.
This Time Limit means you are only able to change records with your Employee Portal for a certain number of days after the day in question. The exact number of days is determined by the admin.
In order to change this time limit so you have more time to edit these records, or to remove the time limit completely, please contact your admin.
Managing Daylight Saving Time in Employee Timecards
When the clocks move forward or backward for daylight saving time, Bizimply Timecards will provide a warning to show you on which days you need to double-check that the hours worked are correct for your staff. This is only applicable for employees who work past midnight, between 11pm and 3am.
Accessing the Public Holiday Report
Where to find the report:
- Navigate to Reports > Attendance Reports > Public Holidays
- Select the date the bank holiday occurs
- Hit export
The Public Holiday CSV Report Explained:
- First Name
- Last Name
- Employee Number
- Primary Location
- Payroll Department
Hours worked On Public Holiday - the number of hours worked on the day of the bank holiday
Hours worked the previous 5 weeks - the total number of hours worked over the previous 5 weeks counting back from the last day the employee worked in the closest proximity to the public holiday.
More than 40 Hours worked previous 5 weeks - if the hours worked in the previous 5 weeks is more or less than 40.
Same day worked as public holiday previous 13 weeks - the number of same days the employee has worked over the previous 13 weeks.
Total Hours worked previous 13 weeks - the total number of approved hours over the previous 13 weeks.
Avg Hours per working week - this is calculated based on the total number of days and hours worked over the previous 13 weeks.
Avg Hours per working day - this is calculated based on the total number of days and hours worked over the previous 13 weeks.
In Bizimply, you can either manually add this entitlements to the employee timecard or award them additional time off.
For more information on public holiday entitlements, please visit citizensinformation.ie.