If you are looking for a way to make sure your employees are clocking in and out for their breaks, you can do this in the Settings section of your Timestation. One of the main purposes of this question is to add a column to the breaks report helping you remain compliant with GDPR.
Previously, on the Timestation, the only way to record that an employee had taken their break was to turn on “Allow employees to clock out for breaks”. This would give employees the option to clock out for their break and clock back in at the end of it. However, workers often forget to record their break times.
There is now another setting to turn the breaks question on or off!
The following screen will be displayed
The break settings will look as below
Both settings work independently of each other.
With both settings turned on:
The employee has the option to clock out for their break and will also be asked the question “Did you take your break today?" when they have finished their shift.
If 'Ask "Have have you taken your break?" when clocking out' is off and 'Allow employees to clock out for breaks' is on:
The employee will still have the option to clock out for their break but they will not be asked "Did you take your break today?" when they have finished their shift.
If 'Ask "Have have you taken your break?" when clocking out' is on and 'Allow employees to clock out for breaks' is off:
Your employees will not have the option to clock out for their breaks but they will still be asked at the end of their shift if they have taken their break.
How does this affect the Break Reports?
When you have the question switched on, there will be an additional column in the Break Report export called “Taken” which will be populated with the answer the employee gave (yes/no).
If the setting is turned off, it will say “Off” in that column. The information recorded in this column is completely independent of the information recorded for “Break Start” and “Break End”.
Benefits of this:
You will now be able to check if an employee has been taking their breaks or not.